NET is the acronym for Non-Employee Travel. To enable 2 step verification now click the button below. WebOSC also has a resource available to understand what makes an invoice complete and accurate to be processed in a timely manner. Vendors can create and submit eInvoices once they are logged into their SFS Vendor Portal Account. If you have the payroll security role, you will receive a notification about this deficiency. If a contract allows for anything other than expenses allowed under the policies and guidelines in OSCs Travel Manual, the contract language exceptions specific to travel reimbursements should be supplied on each invoice submitted to the BSC. Building 5, Floor 5 Vendors who submit a high volume of invoices per year (e.g., more than 100). GET to KnowNew York State ComptrollerThomas P. DiNapoli. Would you like to protect your account by enabling security codes? We follow the OSC Guide to Financial Operations outlinesfor a proper invoice, Section 12.4.F. Your payment was short of the total amount.
How can I enroll in eInvoicing? For new invoices:[emailprotected]. Will be reimbursed for coach airline or train tickets but not business class tickets. Albany, NY 12226-1900, This page is available in other languages, Excel to CI Single Payment Template with Multiple Lines, Excel to CI Regular Non PO Template Example, Excel to CI Multiple Line Non PO Instructions, PeopleSoft Charge Continuation (AC3254-S). Agencies and travelers should review the policies prior to traveling or submitting for reimbursement. Background The Governmental Accounting Standards If the traveler is submitting their own expense report they should not be submitting the AC 160-S and must complete all information in the SFS Mileage Detail page. Sole Custody Reporting. When you enroll employees with optional membership as NYSLRS members through Retirement Online, you receive their NYSLRS IDs, registration numbers, tiers and contribution rates immediately. 1220 Washington Ave read what to include on your invoice to nys. Routing ID: xxxxxxx Invoices should not include gif files or pictures. Webindicate "NY ACH PYMT" and "TRACE (number)." If you have a specific question and you need a contact: You have questions about the SFS software. You must set up 2 step verification to log in. Set up the new employee in PayServ and enroll them in Retirement Online on the same day so the two online applications will be able to process the employees information correctly. Public Authorities use PARIS to comply with various statutory and WebPresents the account codes that are valid for Annual Financial Report (AFR) reporting by year. The vendors request for payment must include documentation that supports the travel expenses for each individual requesting reimbursement, including receipts. WebWould you like to protect your account by enabling security codes? For new invoices: accountspayable@ogs.ny.gov. It also gives you greater control in managing your tax withholdings. Before a business can submit an eInvoice, you need to: Methods Vendors may use to submit eInvoies: Advantages of using the Statewide Financial System (SFS) website: Alegislative amendmentthat requires state agencies to pay qualified small businesses within 15 days after receiving (1) the good or service; and(2) a proper electronic invoice against a purchase order,for goods/services, whichever is later. Please enter your username and password to sign in, A 2 step verification code has been sent by text to your phone number (ending in null). Vendors can send new invoices (one invoice per email) to us electronically at. Refunds from NYSLRS may take additional time to be returned to employees. We encountered an error sending a security code through text. NYS Vendors | Business Services Center This determines their contribution rate if they are a new Tier 6 member or have not been a, Your security role determines the types of notifications you receive. M/WBE State Audit Review Session. If you have additional out-of-pocket expenses, you will need tosubmit all your receipts and forms to your contracted agency. Albany, NY 12226-1900, This page is available in other languages. **Note: Each invoice should only be submitted once using one of the above methods. download theclaim for travel reimbursement by a non-employee (ac-3257s)form. If you do not enable verification you will not be able to continue. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Before you enroll a new employee in Retirement Online, check to see if the employee has been set up in PayServ first. (Entering a different number in one of these systems can create multiple accounts for the employee. Routing ID: xxxxxxx Vendors can send new invoices (one invoice per email) to us electronically at[emailprotected]. Enroll in direct deposit via the SFS Vendor Portal to receivefundsvia ACH processing. The New York State Office of the State Comptroller offers other applications that may be of interest to our customers. Now that Retirement Online helps us to process salary and service information, your employees may notice changes to how deductions come out of their paycheck or how refunds are made. WebGASB 84 and GASB 87 Brian Sheevers and Eric CashDivision of Local Government and School Accountability 1 Objectives GASB 84 Presentation Provide background on Invoices should not include confidential information, such as social security numbers, patient names, and medical diagnosis. You may access step-by-step instructions for submitting an eInvoice, by clicking the. Routing ID: xxxxxxx Still, have questions? The VendRep System is a secure application which allows vendors to enter, maintain and certify their Vendor Responsibility Questionnaires. More Details, The Public Authorities Reporting Information System (PARIS) is an online data entry and collection system. Submit or have your non-employee traveler submit their expenses to the BSC Accounts Payable team who will review the non-travel portion of the invoice to ensure they comply with contract terms and conditions. These are messages from NYSLRS that provide information youll need about your employees, such as a start or stop notice for an employees loan or service credit purchase (SCP) deduction. However, the "Google Translate" option may help you to read it in other languages. The agency completes a BSC Invoice Submission Form. Building 5, Floor 5 Use the following banking information when sending an ACH, Book Transfer, CHIPS, EFT or Federal Wire payment to the New York State This Google translation feature is provided for informational purposes only. Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. OSC Guidance & Bulletins ST-3 Updates and Changes Archived ST-3 Latest News SAMS Help ST-3 Latest News Information regarding School District Reporting and Albany NY 12226. You can also set up your app manually by entering the Secret Key listed below. Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. c/o NYS OGS BSC Accounts Payable Our Best Practices for State Payroll Users guide will help you avoid the most common issues State employers have when using Retirement Online. Submit eInvoives and view their status in a real-time environment. To submit new invoices via US postal mail: For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. ), Be sure to enter the employees annual wage correctly at the time of hiring in PayServ. If you need to use a WebSchool District Account Codes Added For GASB 84 - Balance Sheet Codes General Fund: Liabilites A710 Consolidated Payroll A716 Individual Retirement Account A717 This form is only required to be completed by the traveler when a proxy completes the SFS Mileage Detail page on behalf of a traveler. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. The contract or purchase order must specify that travel expenses are reimbursed. Agencies should send new invoices (one invoice per email) to us electronically at[emailprotected]. During the enrollment process, you must enter a job code for the employee. Access and update your information online, anytime. For a listing of notifications sorted by security role, use our. Chapter IV Accounting Codes Uses and Descriptions contains information and details regarding State accounting codes. If you need to use a general code, use 04500E Office Staff (do not use 03600E General Employee). Note: Non-employees may be entitled to certain expenses depending on the agreement between the non-employee and the agency. Supporting documents may be attached to the eInvoice, which will be available for viewing by agency staff. Find Accounting Policies and Operational Guidance As the State's Chief Financial Officer, Comptroller DiNapoli believes New Yorkers deserve to know how their tax dollars are spent. Use the NYSLRS Job Codes tool to help you decide which code to use. Include the employees date of birth. Access to New York State contract data is also available through the VendRep System. Directly paid to the individual for services and travel expenses. OSC also has a resource available to understand what makes an invoice complete and accurate to be processed in a timely manner. Invoices must be in a non-editable format (preferably a PDF). Albany, NY 12226-1900, This page is available in other languages. Vendors can submit invoice data between their systems and SFS in either an XML or EDI format. Directly paid to the vendor through which the individual is employed. Please make sure your invoice is a Word or PDF document. The invoice checklist can assist vendors to Accounting Codes Manual Here are some tips if your employees come to you with questions: Each week, NYSLRS provides State Payroll the latest loan and SCP deductions for upcoming paychecks. When you enter a new employees information into PayServ: Be sure to enter the same Agency Code that was used when enrolling the employee in Retirement Online. Lapsing Resources. Ability to create detailed reports in a few easy steps. Any receipts or documentation should be retained. Enter the correct Social Security number in both PayServ and Retirement Online. c/o NYS OGS BSC Accounts Payable Non-Employee Travel (NET) | Business Services Center Watch this video for answers to the two most common SFS requisition questions: Simple Strategies to Save up to $1.4 Million. This form can be used to submit multiple payments for a single vendor. Scan the QR Code using your authentication app. For inquiries:[emailprotected]. Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. Building Standards and Codes | Department of State WebAccounting Bulletin (July 2020) Coronavirus Aid, Relief and Economic Security (CARES) Act Information Added account code 4286 Federal Aid, CARES Act Education There may be expenses incurred by a non-employee during travel on state business. A trace number is a serial number for the ACH transaction, similar to a check number. . Accounts Payable for Agencies | Business Services Center For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. Please include your invoice number, business unit, and unit ID(if applicable) to the subject line. This application requires javascript to function correctly. Web Updated account codes for governmental, fiduciary and proprietary funds, as a result of Statement 84 implementation. IV. Accounting Codes - Uses and Descriptions If an employee is due a refund, it will either be returned through State Payroll or the employee will receive a refund directly from NYSLRS. The security code will be sent to the email null instead. Streamlines the invoice to payment process and supports compliance with NYS Proper Invoice Standards. Please make sure your invoice is a Word or PDF document. Chart of Accounts Query | Office of the New York State Still, have questions? For solutions to common Retirement Online issues experienced by other State agencies, visit our Tips & Tricks page for general useradvice. Useto claim meals as an expense for state business travel. Set up your own schedule for submitting and managing your invoices. Check out the available features below along with resources to help you do your day-to-day work. Try the BSC Help Center where you can send a question to our support team or search a database of FAQs. c/o NYS OGS BSC Accounts Payable Please include your invoice number, business unit, and routing ID(if applicable) in the subject line. His open data initiatives are a commitment to this belief. Office of the State Comptroller Vendor Portal. Accounting and Reporting Manual for School Districts Preferably emails are under 20 mb and less than 100 pages. Mon, Wed & Fri: 7:00 am to 10:00 pm EST/EDT. Building 5, Floor 5 Building 5, Floor 4 Building 5, Floor 5 Still have questions? You should only check this box if you are on a trusted device such as your home computer or a work computer that is not shared with other users. Watch this video on how to enroll optional members in Retirement Online. To submit new invoices via email: WebThe accounting codes manual (manual), issued by the office of the State University of New York (University) controller, contains tables that list various codes used in the The Member Contribution Rates page provides you with the employees correct date of membership, benefit plan, contribution rate, and the date the contribution rate became effective. For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line. School District Account Codes Added for GASB-84 The agency will then submit to the BSC for processing. Public Authorities use PARIS to comply with various statutory and regulatory requirements of public authorities law, general municipal law and OSC regulations. Agencies can use the Excel templates below to submit spreadsheet data. For new invoices:[emailprotected]. If you are not a New York State employee but you provide services to and travel for a state agency, you may be eligible for travel expense reimbursement. More Details, The Electronic Documents Submission System (EDSS) allows users to easily and securely submit data and documents to the NYS Office of the State Comptroller (OSC) Bureau of Contracts (BOC). If you have additional out-of-pocket expenses, you will need tosubmit all your receipts and forms to your contracted agency. Do not send zip files, encrypted, or password protected emails. Is not eligible to use the NYS Enterprise or Hertz contract. New York State Accounting System User Procedures Manual WebThe Uniform Fire Prevention and Building Code (Uniform Code) and the State Energy Conservation Construction Code (Energy Code), are contained within Title 19 of the New Why didn't my approved requisition generate a Purchase Order. Best Practices for emailing invoices to BSC Accounts Payable for processing: Electronic invoicing (eInvoicing) allows vendors to directly bill New York State agencies with paperless invoices (eInvoices) using the Statewide Financial System (SFS). Business Services Center Attn: Cashier If an employee questions the deduction amounts coming out of their paycheck, check Retirement Online for the current amount. More Details, The Online Claiming is a secure web application where authorized users can upload files to search and claim unclaimed funds. To enable 2 step verification you must provide a phone number that can accept text messages and consent to receiving security codes. Be sure to check the Notifications panel on your Account Homepage regularly for deficiency messages. Read what to include on your invoice to NYS. The vendor should submit the form with the invoice and all supporting travel expense documents directly to BSC Accounts Payable via emailor by mail. Accounting and Financial Reporting for Fiduciary New York State and Local Retirement System, You will not enroll mandatory members through Retirement Online unless instructed to by, Do not fill out the Retirement panel unless you have been instructed to by, Best Practices for State Payroll Users guide. An employee may receive a one-time SCP deduction if they have a deficiency from under-contributing. Enabling security codes to be sent to you as part of a 2 step verification process will help to protect your New York State Payroll Online Overview Electronic Fund Transfer Instructions | Office of the New Agency Financial Reporting Package Information. A job code identifies the work an employee does and determines their retirement plan. This form is used for reimbursements or expenses not already covered by a Non-Employee Travel (NET) card. Unauthorized users can search unclaimed funds here. 1220 Washington Ave Unit ID: xxxxxxx 1220 Washington Ave WebElectronic Fund Transfer Instructions. This form can be used to submit multiple payments for a single vendor. We will notify you when to begin taking deductions and how much to deduct. Please make sure your invoice is a PDF document. You can view payment reference information Is not entitled to the state rate when lodging, although they can ask. However, Retirement Online offers you much more than just easy enrollment. c/o NYS OGS BSC Accounts Payable If you have the payroll security role, you will receive notifications about employee deficiencies so you can correct them. Without transparency in government, there cannot be accountability. Go to your Retirement Online Account Homepage. OSC also has a resource available to understanding what makes an invoice complete and accurate in order to be processed in a timely manner. Excel and Word files should be converted to PDF to ensure data presentation/integrity. More Details. On your Retirement Online Account Homepage, theres a section called Notifications. If you are a vendor looking to send a check to refund a NYS BSC hosted agency please contact the agency or individual you are working with. The completed BSC Invoice Submission Form, supporting receipts and contractual language that provides for the reimbursement terms are submitted to the BSC Accounts Payable Unit by email. More Details Once a reimbursement request is approved by the agency: Thisdocumentation includes travel associated with New York State agency-specific contracts where the terms and conditions for reimbursement and allowable expenses are detailed. If you look up an employees information in PayServ and something doesnt quite match, you can check Retirement Online. Internal Controls. More Details, Whether you're a member, retiree or participating employer, Retirement Online gives you a convenient and secure way to do business with the Retirement System. If an employee elects to make voluntary contributions (under Section 21(L) or Section 321(L)), we must have the employees Election to Make Voluntary Contributions (RS5379) form on file at NYSLRS before you begin taking deductions, otherwise the voluntary contributions will be rejected. We follow the OSC Guide to Financial Operations outlinesfor a proper invoice, Section 12F. If payment is not made within 15 days, the qualified small business may be entitled to interest. This chapter provides To find the deduction amounts for your employees: Deficiencies are created when an employees contributions are underpaid. To look up this information: Watch this video on looking up employee information (such as their contribution rate, deductions or improper withholdings) in Retirement Online. New York State Accounting System User Procedures Please include your invoice number, business unit, and unit ID(if applicable) to the subject line. If you want to check the status of your payment, you can check it on the Vendor Portal. New York State Comptroller - Online Services Albany, NY 12226-1900. Generally, the reimbursement follows the guidelines in the NYS Office of the State Comptrollers (OSC) Travel Manual for State employees traveling on State business. There may be a three-to-four-week lag from the time deductions are sent to State Payroll and are applied to an employees paycheck. WebNon-Employee Travel (NET) What Does NET Stand For? 1220 Washington Ave If you are advised to mail the check to the BSC, please provide detailed information on what the payment should be applied to, including PO number or Travel Expense Report number, and mail the check to: You must have JavaScript enabled to use this form. You must meet all of the following criteria: You can self-certify your business, sign up for electronic payment, and submit electronic invoicesdirectly through SFS under "Supplier Portal"with a valid vendor ID. I.3 Guide to Financial Operations Account Codes Procedure Please include your invoice number, business unit, and routing ID(if applicable) in the subject line. You need to know what information has to be included in an invoice. Retirement Online for Employers & Business Partners | NYSLRS Watch this video on how to select job codes. Departments statewide use this secure online service to record financial information related to sole custody reports. Please enable javascript in your browser. Please make sure your invoice is a PDF document. Alternatively, review the Member Contribution Rates page in Retirement Online to see what code was used for an employee with the same title. Please include your invoice number, business unit, and You have previously declined to set up 2 step verification. Each agency that has non-employees traveling on their behalf should apply for a NET (Non-Employee Travel) card to make reservations and accommodations for their travelers. STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER This formis not required to complete your expense report but your agency may request it. WebA job code identifies the work an employee does and determines their retirement plan. When it comes to using Retirement Online, State agencies will primarily use it to enroll optional employees in the Retirement System. Pursuant to Division of the Budget (DOB) Bulletin H-0501 (Revised), agencies must track expenditures of overtime worked related to COVID-19 preparation and More Details, Office of the New York State Comptroller(Version. Non-employees complete the appropriate forms for reimbursement and submit them along with their supporting receipts directly to the agency. However, Retirement Online will always contain the up-to-date deduction amount we expect to receive. Accounts Payable uses the Excel to CI mass upload tool in SFS for entering and uploading multiple recurring vouchers at the same time. When requesting reimbursement of travel expenses, the non-employee should complete and send the Claim for Travel Reimbursement by a Non-Employee (AC3257-S) form to the vendor. You can always change your 2 step verification options at any time in your preferences. NYS Retirement SFT Claim for Reimbursement by a Non-Employee (AC3257-S), Statement of Incidental & Transportation Expenses (AC3259-S), claim for travel reimbursement by a non-employee (ac-3257s). WebAccounting Codes - Uses and Descriptions Guide to Financial Operations IV.1 Overview IV.2 Governing State Statutes IV.3 Revenues IV.4 Expenditures IV.5 Other Financing If you are not a New York State employee but you provide services to The New York State Office of the State Comptroller's website is provided in English. The subject field should include: agency name, invoice number, and Routing ID (if any) being billed. If check this box you will not have to enter a code every time you log in from this browser.
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